Project Folders

Project folders help you organize your conversations by topic, course, project, or any category you choose. This guide covers everything about creating and managing folders.

What are Project Folders?

Project folders are organizational containers for your chat threads. Think of them as:

• 📁 Directories for related conversations
• 🏷️ Tags for categorization
• 📚 Notebooks for different subjects
• 🗂️ Projects for specific work

Why Use Folders?

Benefits

Organization:

• Keep related chats together
• Find conversations easily
• Separate work from personal
• Group by course or subject

Productivity:

• Quick access to relevant threads
• Better context management
• Cleaner interface
• Easier collaboration

Management:

• Bulk operations on related chats
• Archive completed projects
• Share folder content
• Export organized data

Creating Folders

Method 1: From Sidebar

1. Click "+ New Folder" button in the left sidebar
2. Enter a folder name
3. Optionally add a description
4. Click "Create"

Method 2: From Current Chat

1. Click the folder icon (📁) in the current thread
2. Select "Move to new folder"
3. Name your folder
4. Click "Create"

Method 3: Settings

1. Go to Settings → Folders
2. Click "Create New Folder"
3. Fill in details
4. Save

Folder Naming

Use clear, descriptive names like "Math 101", "Research Project", "Work Tasks", or "Learning Python"

Folder Structure

Folder Hierarchy

Currently, ai.KMITL supports:

• Top-level folders only (no nested folders)
• Multiple threads per folder
• Unlimited folders (within reason)

Example organization:

📁 Courses
   💬 Math 101 - Homework Help
   💬 Math 101 - Exam Prep
   💬 Math 101 - Extra Problems

📁 Programming
   💬 Python Basics
   💬 Web Development
   💬 Debugging Session

📁 Research
   💬 Literature Review
   💬 Data Analysis
   💬 Paper Writing

Folder Properties

Each folder has:

• Name: Display title
• Description: Optional details
• Created date: When it was made
• Thread count: Number of conversations
• Last activity: Most recent message

Managing Threads in Folders

Moving Threads to Folders

From the thread:

1. Open the conversation
2. Click the folder icon (📁)
3. Select destination folder
4. Click "Move"

From the sidebar:

1. Right-click on a thread
2. Select "Move to folder"
3. Choose the folder
4. Confirm

Removing Threads from Folders

1. Open the thread
2. Click the folder icon (📁)
3. Select "Remove from folder"
4. The thread moves back to main list

Non-Destructive

Removing a thread from a folder doesn't delete it - it just moves it to your main thread list.

Creating Threads in Folders

Option 1: Start new chat in folder

1. Open a folder
2. Click "+ New Chat"
3. The new thread is automatically in that folder

Option 2: Move after creation

1. Create a new chat anywhere
2. Move it to the desired folder

Folder Operations

Viewing Folder Contents

1. Click on a folder name in the sidebar
2. See all threads in that folder
3. Click any thread to open it
4. Filter or search within the folder

Renaming Folders

1. Right-click on folder name
2. Select "Rename"
3. Enter new name
4. Press Enter or click away

Or:

1. Click the ⋮ (menu) next to folder name
2. Select "Edit"
3. Update name and description
4. Save changes

Deleting Folders

Careful!

Deleting a folder doesn't delete the threads inside - they move back to your main thread list.

To delete a folder:

1. Right-click on the folder
2. Select "Delete folder"
3. Confirm deletion
4. Threads are moved to main list

Archiving Folders

Archive folders you're not actively using:

1. Right-click on folder
2. Select "Archive"
3. Access archived folders from Settings → Folders

Folder Views

Sidebar View

• Compact: Shows folder names only
• Expanded: Shows thread count
• Detailed: Shows last activity

Change view in Settings → Appearance

Folder Page View

When you open a folder:

• Grid view: Tile layout of threads
• List view: Detailed list with previews
• Timeline: Chronological order

Organization Strategies

By Academic Subject

📁 Mathematics
📁 Physics
📁 Computer Science
📁 English Literature
📁 General Studies

By Project

📁 Thesis Research
📁 Side Project - App
📁 Website Redesign
📁 Learning Japanese
📁 Personal Development

By Type

📁 Homework Help
📁 Code Reviews
📁 Writing & Editing
📁 Research
📁 Quick Questions
📁 Creative Projects

By Status

📁 Active Projects
📁 Completed
📁 On Hold
📁 Archive
📁 Ideas

Hybrid Approach

📁 Work
   - Client Project A
   - Client Project B
   - Internal Tools

📁 School - Fall 2024
   - CS 101
   - Math 201
   - Physics 301

📁 Personal
   - Learning
   - Creative
   - Planning

Best Practices

Naming Conventions

Good folder names:

• ✅ "Math 101 - Linear Algebra"
• ✅ "Research: AI Ethics Paper"
• ✅ "Web Dev Learning Path"
• ✅ "Work: Project Phoenix"

Avoid:

• ❌ "Stuff"
• ❌ "Untitled"
• ❌ "asdflkj"
• ❌ "New Folder (1)"

Regular Maintenance

Weekly:

• Move new threads to appropriate folders
• Archive completed conversations
• Delete unnecessary threads

Monthly:

• Review folder organization
• Consolidate similar folders
• Archive old projects

Semester/Quarter:

• Archive old course folders
• Create new folders for new courses
• Clean up completed projects

Thread Naming

Within folders, name threads clearly:

• "Homework #1 - Derivatives"
• "Bug: Login not working"
• "Essay Draft: Climate Change"
• "Code Review: API module"

Searching Within Folders

Folder-Specific Search

1. Open a folder
2. Use the search box
3. Results show only threads in that folder
4. Filter by date, model, or content

Global Search

Search across all folders:

1. Use main search (Ctrl+K / Cmd+K)
2. Enter your query
3. See results from all folders
4. Filter by folder if needed

Troubleshooting

Can't create folder?

• Check if you've hit any limits
• Ensure folder name is valid
• Try refreshing the page
• Contact support if issue persists

Thread not showing in folder?

• Check if it was moved elsewhere
• Search for the thread
• Refresh the folder view
• Check "All Threads" view

Folder disappeared?

• Check Archived Folders
• Use search to find it
• Check if accidentally deleted
• Contact support for recovery

Folder Limits

All accounts share the same limits:

• Unlimited folders (reasonable use)
• Unlimited threads per folder
• Standard features included

Tips & Tricks

Quick Organization

• Use keyboard shortcuts to move threads
• Drag and drop (coming soon)
• Bulk select multiple threads

Color Coding

Future update will include:

• Folder colors for visual organization
• Emoji icons for folders
• Custom themes per folder

Integration

Folders will integrate with:

• Calendar for deadline tracking
• Notes for project documentation
• Tasks for to-do lists
• Tags for additional organization

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Start Simple

Begin with 3-5 main folders. Add more as needed. Over-organizing can be as bad as no organization!

Next Steps

• Read about Writing Great Prompts
• Learn Usage Quotas
• Check Settings & Preferences